Bid Category: Grease Trap Pumping
Description:
City of Cornelia
Request for Proposals
The City Commission of the City of Cornelia invites interested companies to submit written
proposals to provide the City of Cornelia with Commercial Grease Trap Pumping Service.
Submittal Guidelines
Two (2) complete copies of each proposal shall be submitted in a sealed envelope bearing the
caption: “City of Cornelia-Grease Trap Pumping” and addressed to:
City of Cornelia
Attn: Donald Anderson
P.O. Box 785
181 Larkin Street
Cornelia, GA. 30531
Proposals may be filed in person at the City Manager’s office or by mail but must in any case be
received in the City Manager’s office by Friday, December 1, 2023 at 2:00 PM. Late proposals
will not be accepted. All proposals received will be confidential and will be retained by the City
of Cornelia.
The City Commission reserves the right to reject all proposals, to request additional information
concerning any proposals for the purposes of clarification, to accept or negotiate any
modification to any proposal following the deadline for receipt of all proposals, and to waive any
irregularities if such would serve the best interest of the City as determined by the City
Commission.
Award of bids: Bids are awarded based on cost, experience, and ability to complete the project
in a timely manner. A responsive bidder is one that conforms in all material respects to the needs
of the city. Responsible means a bidder who has the capability to perform the requirement.
Local bidder preference: If all other relative factors are met the city is authorized to negotiate
with and select a local vendor if the vendor is within five percent ( 5%) of the lowest bid. A local
vendor must have a City of Cornelia Occupation or Regulatory Permit.
All inquiries regarding this Request for Proposals and current legal services of the City should be
addressed to Donald Anderson, City Manager, at the above address or by telephone at 706-778-
8585 or by email at danderson@cornelia.city.
Background
The City of Cornelia is located in the Northeast quadrant of Georgia, nestled in the foothills of
the North Georgia Mountains. The city operates under the Commission-manager form of
government with a five-member Commission which includes a directly elected Mayor. City
Commission members are elected to four-year overlapping terms on Ward basis. The City
Commission is the legislative body responsible for overall policy development and direction of
the City. The Commission appoints the City Manager, who serves as the executive officer and is
responsible for the day-to-day operations of the city.
Cornelia provides an extensive array of services including Police, Fire, Public Works, Utilities,
Parks, Code Enforcement, and Zoning. Several of these operations function as enterprises within
the city organization including water and wastewater systems. The city has a current annual
budget of almost $12 million and a regular staff of approximately 90 full-time employees.
Project Description
The City of Cornelia is looking for proposals to pump 55 commercial grease traps based on the
attached pumping schedule. This number may change as new restaurants open or existing
restaurants close. Based on the sizes of the grease traps at each location it is estimated that the
contractor will pump approximately 175,000 gallons per year. The city will notify the contractor
immediately anytime there is a change to the schedule. The contractor will be responsible for
opening each manhole and providing before and after pictures of each as well as a manifest with
the total gallons pumped for each grease trap. Under no circumstances will partial pumping be
allowed; each grease trap is to be pumped completely. The contractor is to bill the city once per
month, compensation will be based on a per gallon price. The monthly statement shall include
the name of the establishment, date it was pumped, and the total gallons pumped so that the city
can bill the customer. The contractor will be responsible for contacting the customer ( contact
information is included on the pumping schedule) to set up the date and time to conduct the
pumping.
The company will be responsible for meeting the following insurance requirements: Worker’s
Compensation for its employees, General Liability in the amount of $1,000,000, and Automobile
Liability in the amount of $1,000,000. All insurance policies must be by insurers authorized to
do business in the state of Georgia. Prior to the issuance of a contract the contractor will be
responsible for providing the city with certificates of insurance or other satisfactory evidence that
such insurance is in effect.
Requested Information
PLEASE NOTE: All proposals must provide specific and succinct answers to all questions and
requests for information. Indirect, imprecise, or incomplete responses can serve only to the
disadvantage of the applicant. (Submissions of individual resumes are optional but are
encouraged, although a resume alone will not be considered responsive.
E-Verify Requirements
All Contractors and Sub-contractors doing business with the city must be in compliance with
O.C.G.A. 13-10-91 which states that the individual firm or corporation is participating in a
federal work authorization program. The attached affidavits must be completed by the contractor
and any sub-contractors.
Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §
13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the
physical performance of services on behalf of The City of Cornelia has registered with, is
authorized to use and uses the federal work authorization program commonly known as EVerify,
or any subsequent replacement program, in accordance with the applicable provisions
and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor
will continue to use the federal work authorization program throughout the contract period and
the undersigned contractor will contract for the physical performance of services in satisfaction
of such contract only with subcontractors who present an affidavit to the contractor with the
information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal
work authorization user identification number and date of authorization are as follows:
Federal Work Authorization User Identification Number
Date of Authorization
Name of Contractor
Name of Project
Name of Public Employer
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on ____________ , 20_ m _____ (city), _(state).
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE __ DAY OF _____ ,2023
NOTARY PUBLIC
My Commission Expires:
Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b )( 4)
By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is
engaged m the physical performance of services under a contract for
(name of subcontractor or sub-subcontractor with whom such
sub-subcontractor has privity of contract) and _________ (name of contractor) on
behalf of The City of Cornelia_ has registered with, is authorized to use and uses the federal
work authorization program commonly known as E-Verify, or any subsequent replacement
program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §
13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal
work authorization program throughout the contract period and the undersigned subsubcontractor
will contract for the physical performance of services in satisfaction of such
contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with
the information required by O.C.G.A. § 13-10-9l(b). The undersigned sub-subcontractor shall
submit, at the time of such contract, this affidavit to _________ (name of
subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract).
Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any
affidavit from a sub-subcontractor to _______ (name of subcontractor or subsubcontractor
with whom such sub-subcontractor has privity of contract). Sub-subcontractor
hereby attests that its federal work authorization user identification number and date of
authorization are as follows:
Federal Work Authorization User Identification Number
Date of Authorization
Name of Sub-subcontractor
Name of Project
Name of Public Employer
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _______ ,_, 20_ m _________ (city), ___ (state).
Signature of Authorized Officer or Agent
Printed Name and Title of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME
ON THIS THE __ DAY OF _____ ,2023.
NOTARY PUBLIC
My Commission Expires:
City of Cornelia Restaurant Grease Trap Schedule
X Marks Months to be Pumped Tank Size Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
Arby’s 1,500 X X
Mandy 706-963-6233
X X X X
Burger King 1,500 X X X X X
Marsha 706-7545464
X X X X X X X
Pizza Hut 1,500 X X X X
Terry 352-533-0944
Dairy Queen Brazier 1,500 X X X X X X
Scott 404-376-6190
Domino’s Pizza 1,500 X X X X
Jason 912-21 0-0390
Casa Bariachi Mexican Grill 1,500 X X X X
Juana 706-949-2298
El Sombrero #8 1,500 X X X X
Arturo 770-503-4561
Big Daddy’s Tavern 1,000 X X X X X X
Brad 706-768-7921
Methodist Church 1,000 X
Paul 864-888-7485
Sonic 1,500 X X X X X X X X X X X X
Mike 224-520-1576
Ingles Markets #61 1,500 X X X X X X
Micahel 678-989-7182
A J’s Pizza 1,500 X X X X
Andre 706-499-1281
KFC 1,500 X X X X X X
706-244-4471
Side Street Deli 1,000 X ):(
Michelle 706-768-9968
McDondalds Level Grove 1,500 X X X X X X X X X X X X
Patel 706-245-0030
Papa John’s Pizza 1,000 X X X X
Brian 239-246-8548
Spring Garden Chinese 1,500 X X X X
Zin 706-499-2830
Taco Bell #5026 1,500 X X X X
LaTara 706-778-0569
Ruen Thai 1,000 X X
Sonny 706-768-8060
Waffle House 441 1,500 X X X X X X
770-729-5770
Wendy’s 1,000 X X X X X X
Matt 678-425-7234
Zaxby’s 1,000 X X X X X X X X X X X X
Gunner 478-425-7243
BoJangles 1,500 X X X X
Marco 630-209-4682
Ribeye’s 1,500 X X
Alfred 706-499-0777
Jersy Mike’s Subs 1,500 X X X X
Melanie 706-949-1 140
Long Horn’s 3,000 X X X X X X X X X X X X
Lyn 706-894-1576
El Rancho 1,500 X X
Alejandro 239-222-0296
Dunkin Donuts 1,500 X X
Bonnie 762-230-3758
El Carreton 1,500 X X
Jesus 678-287-7183
Little Caesars Pizza 1,000 X X X X
Terry 864-494-5669
Chick-fil-A 1,500 X X X X X
Ben 706-244-0235
X X X X X X X
Popeye’s 1,500 X X X X
Joanna 762-772-5030
Captain D’s 1,500 X X X X
Jim 706-344-2361
Wal-Mart 3,000 X X X X
Dale 706-371-0885
Marco Pizza 1,500 X X X X
Jeff 678-756-4846
Midtown Grill 1,000 X X X X X X
Andrew 770-539-0783
El Patron 1,500 X X X X
Roberto 706-968-2245
La Texanita 1,500 X X
Graciela 678-313-7293
Race Trac 1,500 X X
Brian 704-477-5773
Sugartopia 1,500 X X
Kelly 303-386-5541
Food Factory 1,000 X ·X
Lou 706-429-8180
Starbuck’s 1,500 X X X X
Kimberly 706-894-1806
lngle’s Gas Station 100 X
Micahel 678-989-7182
Surcheros 1,500 X X X X
Craig 229-339-0147
Marney’s 1,500 X
Amy 678-9360532 Shared
Maria’s 1,500 X
Maria 706-894-1425 Shared
Taqueria El Paleta’s 1,000 X x.
Norma 770-374-8140
Subway 1,500 X X
Brandy 470-941-4790
Cornelia First Baptist 2,500 X
Wade 706-778-4412
Level Grove Baptist 1,500 X
Stephen 678-630-6717
Way2Baked 1,500 X X
Brooke 762-230-1421
Habersham 9th Grade 6,000 X X
Habersham Central H.S. 20,000 X X
Habersham Culinary 1,500 X X
Habersham Agri-Science 1,500 X X
Denise Gunn (Schools)
706-968-3876
56 Establishments
230 to 236 Tank Pumpings
Publication Date: 10/30/2023 9:36am
Closing Date: 12/01/2023 2:00pm
Bid PDF: PDF
